Accounting for materials (PPP, fertilizers, seeds) during field work

The production process in agriculture consists of a complex of works and is seasonal in nature, and the technological features of land cultivation differ at each stage of cultivation, whether it is soil preparation, sowing, caring for crops or harvesting. Soil preparation for sowing includes loosening, harrowing, cultivation, in the care of crops it is planned to water, apply fertilizers or plant protection products, during sowing seeds are loaded and transported to the field, their subsequent rolling, etc. at each stage. As a result, when performing any of the technological operations, both general and specific costs arise that must be taken into account.

As you know, the «Agroplan» function in the Soft.Farm web service makes it possible to add any operations and terms for their implementation to the planning, indicating a geofence or several geofences. Based on GPS monitoring data, the system shows which field the equipment is working on, what is its area, how many hectares are planned to be done, how much has actually been done and how much is left to be processed, and also calculates the fuel spent on a particular field and for a particular crop. Our team has expanded the functionality of this module and now it has the ability to write off the materials spent during the work.

After creating a technological map, you can write off seeds, fertilizers or plant protection products for each field work. And if earlier the introduction of materials was tied to the technological map as a whole, now it is possible to control the income and expenses of the enterprise immediately when performing a specific technological operation. Specific costs for fertilizers, planting material, irrigation and reclamation form the economic cost of the future crop and reflect the planned income. Taking into account the peculiarities of the production process, there are costs associated with the harvest of the current year, future years and work in progress, which must be taken into account for the correct formation of the cost of both a unit of production and the harvest as a whole.

Separate documents can now not be created, since the total write-off costs are formed during the execution of technological operations. The write-off of materials in «Agroplan» is operational information that is of interest to any manager. When requesting data through the accounting department or other responsible persons, the information arrives too late. To avoid this, there is a prompt display of information in the Soft.Farm system, which helps to control the entire process and make timely management decisions at a time when it is still possible to influence the situation. As a result, you can see the entire history of work in the context of agricultural operations, fields, equipment, machine operators, materials used and, as a result, the production cost of all resources.